Whether it’s private information on employees and customers, or confidential documents regarding accounts or deals companies must block access to their digital documents from scrutiny. Even if employees are trained and trustworthy there is a slight mistake to result in an embarrassing data breach that could hurt a company’s reputation. There are four ways to limit the use of electronic files, and also to avoid a data breach.
The Administrative Office of the Courts is seeking input on four options that address security and privacy issues in providing remote access to public records of case files. The first option is to maintain the presumption that all court records filed are available both at the courthouse and electronically, but it will restrict remote access only to those who have an legitimate need for the information, such as counsel, parties, court employees, and judges.
The other option allows individuals to review and download all the information contained in the case record, however only when they have a valid need. This includes people who have been found guilty of a crime and a judge must also approve the request to release the information.
The third option permits the public to have restricted access to specific documents that typically are found in criminal case files. These include plea agreements, as well as warrants for arrest that have not been executed. It also restricts access to certain identifying information such as Social Security numbers and financial information. It relies on the prosecutor and their attorneys to safeguard their interests in individual instances by filing motions to seal certain information or block its electronic access.
